The eResidentCare Time Clock feature allows staff to clock in and clock out directly from the dashboard. Depending on assigned permissions, users may also be able to view, create, edit, and manage time entries.

Clock In

Users with Time Clock permissions will see the Time Clock icon on the dashboard banner.

When a user logs into eResidentCare, the Clock In window automatically opens.

To Clock In

  1. Enter an optional note if desired.
  2. Click Confirm Clock In.

The system records the clock-in time automatically. Users cannot change the clock-in time from this screen.

If the user clicks Cancel, no clock-in record is created.

 

 

Figure 1 - Clock in



View Time Entries

The Time Clock menu includes the option View Time Entries.

Figure 2 - Clock-in Menu

Users can review their recorded shifts and navigate between weeks using the Previous and Current Week buttons.

Staff Basic Users

  • View their own time entries
  • Review notes and tags
  • Search and navigate previous weeks
  • Read-only access

Staff Editor Users

In addition to viewing entries, Staff Editor users can:

  • Create time entries
  • Edit their own time entries
  • Delete their own time entries

To edit an entry:

  1. Click inside the Start Time or End Time field.
  2. Enter the new time.
  3. Save the changes.

Time should be entered using AM or PM format.

Example:

  • 08:00 AM
  • 03:00 PM

Each entry includes a three-dot menu that provides additional options, including deleting an entry.

Figure 3  View Time Entries Screen

Time Entry Administration

Administrators have access to the Time Entry management screen from:

Facility Menu → Administration → Time Entry

This screen allows administrators to review and manage time entries for all staff members.

Administrators can:

  • View all users
  • Search entries
  • Filter date ranges
  • Add time entries
  • Edit time entries
  • Delete time entries

Each staff member can be expanded to display detailed shift information.

Figure 4  Administration Screens

Managing Entries, Notes, and Tags

The Time Entry Administration screen provides a summary of:

  • Number of users in the selected view
  • Total entries
  • Total hours worked

Each entry displays:

  • Date
  • Shift duration
  • Notes
  • Tags

Notes

Notes can be entered by staff during clock in or added later by users with edit permissions.

Example Uses:

  • Covering another employee's shift
  • Overtime approved
  • Training completed
  • Shift adjustment

Tags

Tags help categorize and organize time entries.

To create a tag:

  1. Click in the Tags field.
  2. Type the tag name.
  3. Press Enter.

Saved tags appear with a gray background. Click the X to remove a tag.

Example Tags:

  • Overtime
  • Training
  • Shift Coverage
  • Meeting
  • PTO

Additional Options

Each entry includes a three-dot menu with options to:

  • Edit Entry
  • Delete Entry

Exporting Data

Administrators can export Time Clock information in:

  • PDF format
  • CSV format

Figure 5  Export to CSV or PDF

Permission Levels

Staff Basic

  • Clock In / Clock Out
  • View personal time entries
  • Read-only access

Staff Editor

  • All Staff Basic permissions
  • Create personal entries
  • Edit personal entries
  • Delete personal entries

Admin No Clock

  • Manage all staff entries
  • No Clock In / Clock Out interface

Admin Plus

  • Clock In / Clock Out
  • Manage all staff entries
  • Full Time Clock administration